We're always thinking of ways to improve Emerson Fields for our couples and their guests. We've been wanting to provide a shaded, open-air option for outdoor wedding ceremonies and the time has come. Our outdoor ceremony pavilion construction is well underway! In fact, we've been so busy that this blog post was meant for the middle of June.
Our improvement plans aren't solely based on what WE think needs to happen but we have tapped in to client reviews, conversations with your guests and our past experiences to come up with a long-term business model that we know our couples will adore! We aren't telling all just yet but we are unveiling the next phase and that's now offering three outdoor ceremony location options. Also up our sleeve are a couple of other exclusive outdoor options for weddings of a more intimate size or elopement style. You're going to want to tag along on this journey with us!
Here are some highlights of the construction process of the outdoor pavilion:
You and your guests will enjoy a spacious pavilion on the Emerson Fields property beginning in August. The open, all-white structure will have:
We have been working diligently to cause as little construction chaos as possible and we've managed to expand our parking lot at the same time. We hear from our clients and vendors all the time that we are doing something special here, something "right". We believe in providing the best possible experience for our clients and their guests. This pavilion will add multiple benefits to what is already a fabulous wedding venue.
We value your reviews so much. We consistently receive amazing reviews and follow-up emails and we pour over those to help us create our brand experience and tell our story. When a fellow wedding vendor sends a review or recommendation you bet we pay attention to those as well. This review came in recently from Amber Koelling, a wedding photographer from the Jefferson City area, who's worked here recently at a workshop:
"Emerson Fields is hands down one of the best venues in Missouri. The owners are some of the sweetest people I have worked with, in the wedding industry. This is one of the most well thought out venues I've been to. Their venue is a photographer's dream and will allow your day to be captured beautifully. The experience they provide their clients is one of a kind. The possibilities for how your day will look here are endless! You are in the best hands possible when you book your wedding here.
Having photographed and enjoyed the experience here, I would HIGHLY recommend Emerson Fields to anyone needing an event and/or wedding space."
You may read that recommendation and think, oh, that's lovely that she is so appreciative of Emerson Fields and is excited to photograph there. We read that review and note that Amber has pointed out to us that we aren't JUST a pretty space but we are an experience. She has reiterated that we need to put our client's dreams ahead of our own as far as the business is concerned...heck, she's reminded us that this is so much more than just a business! We appreciate our vendor-friends for the insight and support they give us.
Here are some of Amber Koelling's gorgeous, vibrant images from March during the Kelsi Kliethermes Authenticity Workshop. If you're a photographer, we are hosting a Styled Social with Kelsi Kliethermes, Blue Bicycle Weddings, Nephew & Co. and Peachtree Catering on July 24th that you'll want to check out asap. There are only a few spots left and you can find more information at kelsikliethermesphotography.com.
Day Two Engagement Session
Venue: @emersonfieldsvenue | Florals & Styling: @wedinkc | Dress: @lulus | HAMU: @nicole_bespokebeauty | Picnic Hors d'Oeuvres, Baked Goods, and Libations: @mybleuevents, @pressedcomo, & @bleumarketbakery | Models: @d_cassidyy and Ryan Brady
Day Two Wedding:
Photographed at @kelsikliethermesphotography Authenticity Workshop
Day Two Wedding
Venue: @emersonfieldsvenue | Florals & Styling: @wedinkc | Paper Goods: @nelliesparkman | Rentals: @ultrapom | Gown: @bellevoguekc | Shoes: @bellabelleshoes & @clairepettibone | HAMU: @nicole_bespokebeauty | Gourmet Catering & Brie Cake: @mybleuevents | Textiles: @waltandlo & @tonoandco | Ring Box: @the_mrs_box | Models: @d_cassidyy & Ryan Brady
Only two days until summer begins!! Missouri summers can be brutally hot but many Missouri brides dream of an outdoor wedding ceremony. We love them too. We currently have two outdoor ceremony options, the spacious, green field under the grove of oak trees or the serene dock with crystal blue lake as the backdrop. A third outdoor ceremony site is in the works. We are currently building an all white, outdoor pavilion for couples to get married in. This option will allow a ceremony to happen in the event of semi-inclement weather or if the ground is too wet. You can't go wrong with any of these outside locations but you CAN go wrong if you don't prepare for the warmer temperatures.
Special thanks to Love Tree Studios for these amazing photographs from the Reiske-Roberts wedding here in September of 2018.
Gown from Breeze Bridal Boutique | Floral Design from Sugarberry Blooms | Makeup by Once Upon A Bride | Desserts from Eat, Crepe, Love | Menswear from Men's Warehouse | Complete Weddings DJ | Catering by D Rowe's of Columbia |
Videography by Byler Media | Rings from Buchroeders |
Here's our top tips for an outdoor wedding at Emerson Fields in the Missouri summer months:
If you'd like to discuss any of these tips or options please email me at firstname.lastname@example.org. We love working alongside our brides to make their wedding day the best day ever!
So, what's the booking process like at Emerson Fields? It's like an evening on the back patio chatting with friends, a slight breeze in the air and a cool refreshing drink in your hand... it's easy!
Newly engaged couples, and sometimes pre-engaged couples, wonder what it's like to inquire, tour and book their wedding day with us so I thought I'd walk you through an overview of the process today on the blog.
Step One: Research and Inquire.
Our website is as comprehensive as they come. It's our goal to be as transparent about what we offer as possible allowing you to research us before you reach out to us. We've published our booking calendar on our website so you can check for availability. Beyond that, our floorplan is under the "The Venue" tab so you can see how the space is laid out before you come.
It's always important to see what's included with a venue rental and what the pricing structure is so you know from the beginning if it's within your wedding budget. We've got that on the site too. Check out the "Rental Packages" tab for a bullet-point list of what's included and how we've organized our rental pricing.
Once you've researched our site you simply fill out the inquiry form, under the "Inquire" tab, with as much information as possible.
You can also research us on Instagram at @emersonfieldsvenue and see tons of photos and behind-the-scenes insights in our stories.
Step Two: Book a Tour Appointment.
Once we receive your inquiry we respond with an email or phone call within 24 hours, usually much sooner. We like to chat with potential clients to see if we check all the boxes prior to the tour and to answer important questions about the tour. Once we've visited, or emailed, we find a time that suits you best to come for a tour. We offer tours Monday through Thursday, daytime or evening, or Friday mornings and they typically last an hour or less. Because we offer exclusive use of the entire property to our couples on the weekends we don't offer tours between Friday and Sunday.
Step Three: Tour and Save-the-Date.
Your tour will begin with a front door greeting and handshake. We want to hear what your wedding day vision is all about and then we can better explain how our venue and property will best suit you. We'll give you a tour of the outdoor ceremony spaces, if an outdoor wedding is what you're dreaming of, and then we'll show you around the entire venue. Our tour is informative and interactive. Don't be shy about asking questions. We love to customize our space so our tour includes how the venue is built to offer many different styles and wedding day designs. You'll see everything from the full kitchen and ice machine to the private bridal suite with balcony.
Once the tour concludes we give you time alone to walk back through the space, take photographs and contemplate questions. After you've had time to envision your day at Emerson Fields we sit down with a packet of information, including our rental agreement, and go over how to book our venue. Some tours end with instructions on how to book with us in the future and some end with a payment and reserved date. It's up to you. If you have a specific date in mind we encourage you to make your first payment and save the date asap. Our calendar for 2020 is filling fast and 2021 is already open for bookings.
To reserve your date we require a completed rental agreement with 25% of the rental fee and your $500 refundable security deposit paid. And, done. It's that simple.
And now read what others are saying about working with Emerson Fields:
Sister of the bride:
"On behalf of my sister and her husband, we are so thankful for these incredible people for helping make the process of planning a wedding so much more enjoyable and less stressful. You can get married at any beautiful venue, but Amelia and Steve go above and beyond and make the entire experience so much more enriching and unique because of their endless amount of support that you truly can’t get anywhere else. Amelia and Steve and their venue deserve so much recognition! October 20, 2018 is a day that goes down in history for our family because of this team and their event space. Emerson Fields is what dreams are made of!"
"Emerson Fields is more than just a venue, it is a complete experience! My husband and I had our reception there and Steve and Amelia went above and beyond for us. The building is absolutely stunning and designed with a photographer's eye in mind! The bridal suite is gorgeous and the grooms room is wonderful! Emerson Fields is more than just about the building, its about the celebration and making the entire experience unique for each couple. One amazing feature of Emerson Fields are the design appointments. Amelia meets with each couple before the wedding and go over plans and details to make sure they(Steve and Amelia) know how to best serve each couple. This allows for everyone to have a personalized and unique experience and make each wedding perfect. We truly love Emerson Fields and could not have imagined a more perfect or magical day! Steve and Amelia are wonderful people and do a phenomenal job making everyone feel special!"
"I met Steve and Amelia before their venue was even completed. We sat for two hours and chatted about their goals and dreams for the venue. When walking through the venue Amelia shared her vision for the completed venue, and as she spoke I could envision the completed project. Coming back a few months later and seeing the completed venue was a treat, because it was exactly what I had envisioned from Amelia's words. Amelia and Steve were not only thinking of all the sweet couples that would exchange vows at their venue when they were building it. They were also thinking of logistics and ease of operation for all of the vendors that would be present to help make these couples' wedding days a success, and as a wedding photographer you don't know what a relief that is. I absolutely love photographing at Emerson Fields for several reasons. The light, the scenery, the charm, but most importantly, I love photographing at Emerson Fields because I love working with Steve and Amelia. They are the heartbeat and the soul of Emerson Fields. They truly care about everyone who walks through their door and the experience they will have inside. Brides and Grooms, I urge you to check out Emerson Fields as your wedding venue. Steve and Amelia will not take lightly the most important day of your life, and they will do everything they can to make your experience at Emerson Fields a beautiful, happy, and memorable one."
Jaime + Ben's official start of forever began here at Emerson Fields earlier this month. And it was everything. I don't often blog about specific weddings for fear that I won't be fair to every bride, I might leave something, or someone, out, it might hurt someone's feelings...insert all of the irrational mothering-type of fears here... but I'm realizing if I don't blog any of them, then no one gets the benefit and insight of what it truly means to be an Emerson Fields' bride.
So I begin with a goal for 2019 to blog at least three times specifically about weddings that are taking place here, the relationships that are built here and the magical quality of a wedding day celebration here.
THIS. couple y'all. They have my heart when it comes to doing weddings un-traditionally, un-conventionally, and jam packed full of reflection about who they are as a couple. I'm not even sure where to begin so we'll start with the couple's plan to go on a hike the morning of the wedding with their friends, get ready for the ceremony casually at Emerson Fields and walk down the aisle together, hand in hand. They had planned and longed for an outdoor wedding in the field but the ground was just too wet, temperatures weren't warm and it was a bit blustery. Not to be dissuaded, they instead planned for time outside with their dogs, a fun first look on the dock, and an intimate indoor ceremony, followed by the reception dinner party of their dreams.
The bride's mother had served as her wedding planner through it all and they worked closely with their day-of-coordinator, D-Zines Weddings of Macon, to compile a vendor team that truly offered an outpouring of personality. Let me run down the list here for you so I don't miss acknowledging anyone:
The elopement-style ceremony was held on our stage that was flanked with untamed greenery, Antiqua Carnations, candlelight and a stunning, floral arbor. The groom's aunt officiated the union and the family was included by incorporating a few meaningful readings. The couple stood alone with the officiant while the witnesses and about 100 guests sat around their dinner tables and soaked in every moment of this personalized ceremony. This Oscar-style celebration was just gorgeous. My words are inadequate to describe how informal, yet exquisite, or personal, but inclusive the entire event was.
The segue from ceremony [5:30pm] to reception [7:15pm] was completed with a wonderful social hour. Appetizers were served during the social hour and lawn games had been suggested but the couple included indoor games in our balcony area in case of inclement weather, as well as, a "kid's zone" with a few toys from Jaime and Ben's childhood. There was music, dancing, laughing and visiting that flowed throughout the rest of the evening.
The newlyweds left [around 10:00pm] to begin the start of their forever and many of their guests and family members mingled and enjoyed more of the spring evening.
My takeaways |
You want to get married to the love of your life and celebrate with your friends and family all in one, easily accessible location.
You don't want a wood barn with burlap bows, a dimly lit, cold warehouse or a ballroom flooded with fluorescent lighting.
You don't want to be boxed in to choosing a catering or drink menu that doesn't reflect who you are as a couple.
You want flexibility in customizing your day your way and you want to work with people that care about your love for one another.
Call or email Emerson Fields today.
660-775-2291 or email@example.com
We've got this. We make it simple. One price for the entire weekend. Exclusive use of the entire property; no rushing to set up and get out before the next couple is ushered in.
Take it from our brides...
"Emerson Fields is more than just a venue, it is a complete experience! My husband and I had our reception there and Steve and Amelia went above and beyond for us. The building is absolutely stunning and designed with a photographer's eye in mind! The bridal suite is gorgeous and the grooms room is wonderful! Emerson Fields is more than just about the building, its about the celebration and making the entire experience unique for each couple. One amazing feature of Emerson Fields are the design appointments. Amelia meets with each couple before the wedding and go over plans and details to make sure they(Steve and Amelia) know how to best serve each couple. This allows for everyone to have a personalized and unique experience and make each wedding perfect. We truly love Emerson Fields and could not have imagined a more perfect or magical day! Steve and Amelia are wonderful people and do a phenomenal job making everyone feel special!" *Rebecca
"The owners of Emerson Fields helped to make our day so seamless and all that we could've imagined! They worked so well as a team with our other vendors to give us and our guests a wonderful experience at this new gem of a venue! The details to this venue are so well thought out and still allow such versatility and personalization. You won't be disappointed here!!" *Bailey
"Cody and I can’t say enough good things about Emerson Fields!! Initially we were very skeptical booking a venue before it was fully finished, but as soon as we met Amelia and Steve we knew we were in good hands. Amelia made me feel so at ease with everything and was so responsive and helpful with providing information and details to help the process go smoothly. On top of how professional and caring these people are, the venue is absolutely stunning!!! Our day went so smoothly and we have beautiful memories that will last a lifetime. Even after our wedding Amelia and Steve continue to reach out in various ways to show that they still care about us. If you want not only a beautiful venue but, amazing, caring, and professional owners you have to book at Emerson Fields!!" *Mariah
We strive to make everything about booking your wedding venue as seamless and relaxing as possible.
Sign the guest book and find a seat. Do you think this is all your guestbook attendant and ushers will do on your big day? When your guests arrive, who's the first person they see? Usually, it's the person, or people, helping you with your guest book or gift table. If not them, it might be your ushers. Give this some thought. Your guests likely have never been here before. Get inside your guest's head for just a minute. They arrive on your wedding day, usually early because they aren't sure about the location or parking, etc., and as soon as they walk through the front door what's going through their minds?
Since our venue is a ceremony and reception space, your guests will walk into an area that's set up, at least partially, for your reception if they come inside first. Often times we have an Oscar-style wedding ceremony inside (guests seated at dinner tables) and that can be confusing to guests when they haven't been to an event like this before. Imagine that you're them. Do you sit down at a table? Do you try to find the restroom first? Where is the restroom? Do you sit upstairs or on the main floor? Is there reserved seating? Why are there only two rows of chairs near the stage? And on, and on. You can't assume that your guests know "the plan". They don't. They deserve a warm welcome, some simple instruction and a polite usher to guide them to their seat or direct them to the outdoor ceremony site.
So, who have you chosen to host the guest book area and gift table? Do you think one person can handle the greetings and questions from your guests as they arrive? Will your coordinator or planner help with this? If you're thinking the guestbook is a great place to include your shy, 12 year old niece in the wedding day, you're mistaken. She could certainly assist and we love the idea of your family being included. However, you need someone that can give instruction in a polite but authoritative tone. You need your outgoing friend from college to welcome people, your bossy aunt to give some polite instruction and then your niece to remind guests to sign the book (or whatever momento you're incorporating). These "first impression" people need to know an overview of the wedding timeline and be aware of how you want your day to flow. Your coordinator or planner can help facilitate that all of this happens correctly and at the appropriate time.
Now, once the guests leave the foyer or walk up to the outdoor ceremony space, where should they sit? Your ushers are important people too. They need to know an overview of the day's timeline because, even though you've printed cute timeline programs, your guests will ask them questions. Your ushers help your guests feel at ease, guide them to their ceremony seating and, ultimately, give them an impression that you'll want to be a good one.
All of that to say, choose the appropriate people to be the first ones that your guests encounter and inform them about all the pertinent details. Your guestbook and ushers are very important to the flow of your wedding day and we advise that they be in place at least one hour before ceremony start time. Get them a special little gift or signify who they are with a simple corsage or boutonniere and they will feel appreciated and represent you well.
The photographs highlighted in this blog post are Rebecca Allen Photography from Columbia, MO at the wedding of Ryan + Anjanette Smith. Wedding Coordination done by D-Zines by T of Macon.
Open Venue Experience. And it's happening this Saturday, March 2 from 3:00-6:00pm here at Emerson Fields.
The concept of an Open Venue Experience is very much like an open house, but better. Our goal is to transport you to a styled wedding day that you can experience. We want you to walk through the doors and participate in a wedding reception that is luxurious and dream-worthy.
Something of this magnitude cannot be accomplished alone. There will be a team of vendor-friends here making the magic happen. The benefit for you, the engaged couple, is wonderful. You'll be able to ask questions, taste samples, sip spirits and discuss everything with the select industry professionals that we've invited to join us. We can't stress how beneficial this is as you are in the midst of planning your big day. There won't be booths set up with salespeople shoving literature at you. Instead, there will be knowledgable professionals in the wedding industry on hand to visit with you about all the things you'll be seeing, touching and tasting.
Speaking of tasting, Catering by Peachtree is going to be "throwing down some tasty treats" and "setting the mood" with special cocktails. They've made two special trips to the venue to design and dream with us. You won't be able to miss Ben or Amanda and their culinary creativeness. If you leave here without your taste buds singing, then that's your own fault.
If you're a visual thinker, like me, this will be the perfect time to plan and dream about what your celebration can be. The theme for our OVE is a Scandinavian inspired, semi-elopement styled wedding. Picture an intimate, Oscar-style ceremony with 60 of your closest friends and family followed by a fabulous dinner party reception at rustic farmhouse tables. The Scandinavian inspiration will bring in earthy tones, vivd greenery and untamed florals, along with a killer gown from the Allure designer's Wilderly collection. Breeze Bridal in downtown Columbia has hand-selected this free-spirited gown to compliment our theme. Savvi Formalwear from the Columbia Mall has fit our groom with a stunning suit and they'll gift you with a discount on your entire rental order if you mention that you're an Emerson Fields bride.
The entire collaboration for the Open Venue Experience was orchestrated with the professional advice of Christian with Gather & Co. Events. She will be on hand during the OVE to answer all of your wedding planning questions. Of course, the expertise of fine art wedding photographer, Kelsi Kliethermes Photography, will be invaluable and you'll definitely want to chat with her as well.
Other vendors that you'll see and hear from:
* MU Tiger Garden Events (prepare to be amazed at their creativeness with all things floral)
* A-1 Party & Event Rental (Brett has been phenomenal with putting together this rustic-farmhouse-Scandinavian theme)
* Pretty Lil Things has been gracious to style our venue with a lounge area and focal seating nook that will leave you wanting to move in!
* The Ink Cafe will be here with custom invitation suites for you to look at and Christy will have her associate on hand to talk about all the custom calligraphy and signage you can dream up!
* Mackenzie Maupin, esthetician will be here all day working on our model bride and ready to share tips and makeup inspo.
* Image Makers Salon has some super "nesty" designs for our bride's hair and she can't wait to chat with you on Saturday about what you're dreaming up for your best day ever.
* Byler Media owner, Marshall Byler, will be on hand to show you some of his latest work and talk about the world of cutting-edge wedding videography.
* Thou Shalt Knot, Rona Nelson, is a local creative artist that will showcase her works in our table set-ups, decor and detailed touches, like her custom bouquet wrap. If you love knots, you are gonna love the custom gift we have for each bride-to-be.
* Range Free Bakery from Columbia has been super about custom designing a wedding cake for our theme and you won't want to miss checking it out. They won't be able to be here in person but we'll have all their information so you can inquire with them about creating a cake for your day.
* Last, but certainly not least... Too Rooster Artist, Cindy Scott, will be here painting the OVE AS IT HAPPENS! I'm geeking out over this. She's a wonderfully talented artist and she makes a wedding celebration come to life through paint! One of our brides last fall hired Cindy to paint their day as it unfolded and then gifted the painting to her husband. It was crazy-amazing! Please stop in and see Cindy as she paints from the balcony on Saturday. She'd love to come paint your wedding day and create a unique keepsake for you.
There will be so many amazing deals, professional wedding planning advice and more at the OVE. We're certain you don't want to miss it.
Anyone is welcome to attend. If you're an engaged couple; please rsvp at
Making YOUR wedding day the absolute best day it can be is always our goal. We share a lot of insights into making this happen through our Instagram stories. (You should really follow those at @emersonfieldsvenue.) We've gotten to a place where we'd like to share some more in depth tips and discuss some issues that the format of "stories" doesn't allow for. That's where the blog entries come in. These blog posts will replace our tips that we had been sharing on our "Wedding Wednesday" Instagram/Facebook stories. No worries; we'll still be popping up in "stories".
Photos by Kelsi Kliethermes Photography
Our biggest/best/most epic tip thus far is a complex one; hire a wedding coordinator. That may not seem complex and you may not think you need one, but that's where the complexity begins. You need one. Point blank. This type of wedding venue isn't your small church wedding with punch in the fellowship hall afterward. The type of wedding venue that you've invested in is one that works well with someone in charge of the event. That someone can not be Y.O.U. It should not be your mother or mother-in-law-to-be. It cannot be anyone in your bridal party. (enough of the "can nots")
Let's go back to the type of venue you've rented for a second. Emerson Fields is designed for you, the couple, to enjoy time with your family and friends. It's a gathering place. You have invested in a wedding venue because you want to host an event that celebrates your love for one another. That type of gathering is an event. You are typically inviting everyone to the ceremony, reception dinner, dancing and celebration. That makes your wedding more of an event than you sometimes realize.
Put yourself in this bride's shoes and imagine they are brand new 3 inch heels; you're going on little sleep because you've been pressed all week to get all the final details lined out, things at work/school finished up before you take a few days off, pack for the honeymoon, and you are trying to keep everyone in their places on the week of so that things go off without a hitch. The big day arrives. You begin getting hair and makeup done at 8:30am, by noon everyone is ready, you eat lunch, have your picture perfect first look, bridal party pictures and then finish up family photos by 4:45pm. Your guests arrive at 5:00pm. Ceremony is at 5:30pm. There's a few after ceremony photos and cocktail hour is over by 6:45pm. Dinner is served, cake is cut and toasts finish up around 7:45-8:00pm. Everyone loves to stay and at least see the first dance which is around 8:15pm. And who can walk out until the anniversary dance is over? So, you're coming up on 9:00pm and the dance party is just beginning. The bar is open, guests are laughing and you're trying to make the rounds to say hello to everyone who was so sweet to come and celebrate with you. By 10:30pm you can't feel your feet. You've been hosting and going non-stop for 14 hours now. Our "closing time" is 11:30pm and by that time you're ready to sleep on the concrete floor in your dress.
Moral of the story, it's the longest, happiest day of your entire life and you haven't had time to go to the restroom. Just being honest. I don't mean to burst anyone's bubble with that scenario but it happens time and time again. You wanted a day to celebrate WITH your family and friends and that's why you've rented our space. What you don't realize is that you can't celebrate WITH them if you're trying to manage the celebration itself.
Who's going to tell the flower girl when it's time to walk down the aisle? Who's going to notify the caterer that dinner needs to be served 30 minutes early because pictures didn't take as long as planned? Who's lighting all the candles before the dinner hour begins? Who's going to go find the lost groomsmen when it's time to make your grand entrance? Who's going to track down the officiant and witnesses and get their signatures on the marriage license and make sure it's in a secure location so this is all legal? Who's going to dim the lights when you and your friends are ready to have some fun on the dance floor? Not you. And, honestly speaking, as a mother of three married daughters, it cannot be your mom or she will miss out on almost everything on the day that she just wanted to experience with her daughter.
You simply HAVE to have a person to be in charge of all of these final details and manage the event. This person can be someone who's highly organized, has the timeline and names of all the wedding party, knows all the vendors names and phone numbers in case of emergency, knows where the extra trash bags and TP are in case there's a shortage, knows how to pin on boutonnières at the last minute and knows how to cut the cake when you realize your cousin doesn't. This person could be your aunt or a close friend but then she misses out on almost all of the festivities, isn't in any of the photos and doesn't get to sit and watch the ceremony. If you have someone that's uber qualified to do all of these things and doesn't care about missing out on the fun, then get that person to walk through every aspect of the planning process with you. Share everything that's rolling around in your head with that person. They need to know everything from how to bustle your gown to how to lock up the venue after the DJ is loaded up.
OR. Hire a wedding planner or coordinator. At this point, I know you sigh thinking about the expense of what it will cost, but consider your investment. You will likely spend a year or more planning this event and several thousands of dollars. Do you want all of your heartfelt planning from the last eighteen months to go down the tubes on your perfect day when you realize that you can't be in seven places at once?
Here are a couple of quotes from our wedding coordinator friends:
Tyena from D-Zines Weddings in Macon.
"D-Zines is a full time florist, wedding rental and wedding coordinating one-stop-shop in downtown Macon. We have over 20 years of experience and we are dedicated to helping you creatively, and affordably, style your wedding.
We offer multiple in person meetings to help you plan your decor. Our services include assisting with the reception set up, coordinating the rehearsal and finishing up last minute details on the day of. We are here to guide you through every step of the way. Being located in the Macon area, we are very familiar with the venue and how it could work best for your celebration"
Photos by Kelsi Kliethermes Photography
Christian from Gather & Co. Events in Columbia.
"Our passion and purpose for wedding planning is to better allow the couple to focus first on their marriage, not just their wedding day. We want to take care of the details, logistics and plans so that the bride and groom and their family can celebrate to the fullest! Here at Gather & Co. Events we will ensure that every detail from design to the day's timeline is exactly what the bride told us was her desire. We know the importance of and stick to a budget, are confident in our ability to decipher and analyze legal contracts with vendors and because of our valued partnerships in the wedding industry- we bring unparalleled service from a great multitude of suppliers. Our team is highly trained, professional, kind, thoughtful and fun. Each planner brings a cool-calm collectedness to their work while delivering, creating and executing your dream day."
I apologize if this blog post was a little too "real" for you, or if it made your wedding day sound like a lot of work, but please consider that the event you are planning, your wedding day, is a lot of work, an investment and completely worth having a coordinator help you execute just as you've envisioned it. One more heads up; don't get too caught up in planning the wedding day of your dreams and forget to focus on working towards the marriage that's to come.
Lastly, take it from a few of our brides that have used wedding coordinators:
"I did all the wedding planning, and had the gal that was my Day-of-coordinator help me along the way, putting her contact information on all the vendor information forms. Since she was involved in the process from early on, she was able to know my vision for the day, understand my husband's expectations, know what was important to us, and help us make all that a reality the day of. She also asked for us to have 2 friends be her "go to people" for my needs and my husband's needs.
The coordinator made sure the vendors were all paid (we had the funds ready for her in labeled envelopes ahead of time) and she helped me formulate a "playbook" or script for the day that we all followed. The script was even color coordinated, each vendor had its own color for any actions, times, etc. that they were supposed to take some kind of action. It made the day run so smoothly.
My coordinator also made calls to finalize vendors and arrival times the day of. I had no idea ho helpful that was until she informed me after the wedding that the cake did not arrive until an hour prior to the start of the ceremony. She handled all the minor problems we had flawlessly. It was also important that she had authority from me and my groom to handle all those small things. The last thing I wanted to do on my wedding day was micromanage. "
"Having a coordinator for our wedding was totally worth the money! She was there for rehearsal making sure everyone knew what to do and that the wedding would run smoothly. (Which it did!)
The day of the wedding I was able to enjoy the day with my bridesmaids and not have to worry about making sure things were getting done. I remember looking out from the bridal suite at one point (while sipping a mimosa) and seeing her finalizing table decorations, the cake lady was there setting up and the DJ was unloading his equipment. I didn’t have to do anything. She had it all under control."
"I am happy that we hired a wedding coordinator for a number of reasons. I had my vision. She helped execute my vision better than if I would have tackled it with Aaron and my wedding party/family. And, even though I had been in a number of weddings, she reminded me of the finite details, but didn't let me get worked up about it either.
My mom also stated many times how she wanted to enjoy the wedding and not be working."
We want to be clear on what our role is as the venue, or site, coordinator for your wedding day. Every wedding day there will be a member of the Emerson Fields staff on site to help with any matters concerning the facility. Rest assured, we are always close by.
Photos by Bri Whitman Photography of St. Louis
However, there is a difference between a venue coordinator and a wedding coordinator, and sometimes that's a gray area. They are both needed for a smooth wedding day. We act as venue coordinators on site and offer support on anything venue related, but the inner workings of the wedding day belong to the planner or coordinator. We love working alongside a planner or coordinator that the bride has immersed with wedding day details. This saves time and frees up the bride's day so she can enjoy her friends and family instead of constantly answering the detail questions.
As venue coordinators, and as the design team, builders and owners, we know every facet of the building. We can give you accurate ideas on the best way to set up your specific design for your wedding day and we go over these plans with you personally, weeks before the ceremony. We will also meet with a bride and her planner earlier on in the event planning process by appointment when necessary. Another Open Venue Experience is in the works for this year and that's an excellent time to come and see the building set up, make plans, measure things and dream about the day you'll celebrate here. We don't have a firm date yet on the 2019 Open Venue Experience but we will keep you posted.
So to be perfectly clear and give a few examples, below are just a few items that are, or are not, on our resume:
These are things you find us doing: having the entire venue set up and ready for you by noon Friday, checking the bathrooms for plenty of paper supplies, welcoming your DJ and going over facility instructions, setting up the outdoor ceremony and tearing it down afterward, setting up tables and chairs, making sure the ice machine is full, moving the head table to the stage after an indoor ceremony has taken place, adjusting the heating/ac, salting the walkway during the winter, setting up the outdoor sound system for the ceremony, shoveling snow, putting away chairs from the honorary family rows during an Oscar-style ceremony, plumbing issues, clearing the parking lot and anything else that's venue/property/site related.
These are things we don't take care of: lighting the centerpiece candles, taking out the trash, dimming the lights, telling the bridesmaids when it's their time to start down the aisle, cueing the DJ for the grand entrance music, setting up the head table's place settings, giving the ring bearer a pep talk, decorating, paying your vendors, parking cars, gathering the grandparents to line up and be ushered in, bringing champagne out for toasts, pinning corsages on mothers, setting up a place for the marriage license to be signed, moving the cake table in to position, organizing family for pre/post ceremony photographs, stocking the bar, loading up your gifts, etc.
Hopefully this little blog entry will start your wedding planning off on the right foot for 2019 or 2020. We are always open to visiting with you about the details of your wedding planning as it's our goal for your day to the best ever.